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OPEN CALL FOR TENDERS: Contract title – Provision of Event Organization Services in Skopje

Contracting Authority:
Roma Education Foundation
Address: Majke Jevrosime 51, Belgrade (Stari Grad), Serbia
Contact Person:  Svjetlana Mandrino
Email: rareproject@roma.education

Contract Description:

The contract covers the provision of comprehensive services for organizing a four-day regional event in Skopje, North Macedonia, scheduled to take place from December 2 to 5, 2025. The services include international air travel arrangements, accommodation, catering, event venue rental, local transportation, promotional materials and all other related logistical and support services necessary to ensure the smooth and efficient implementation of the event, which is expected to gather approximately 50 participants from various countries.

Funding Source:

Grant Contract no. CN 2022/439-850, financed by the European Commission. Title of the action “EU Regional Action for Roma Education: Increased Education Support and Opportunities for Roma Students in the Western Balkans and Turkey (RARE), phase II”.

Estimated Cost:
€43,000, excluding VAT

Procurement Procedure:
Local Open Tender

Awarding Criteria:
Best Value for Money

Eligibility Criteria:
To participate in this tender, tenderers must meet the following eligibility criteria:

1. Legal Standing: The tenderer must be legally registered and authorized to conduct business in the relevant jurisdiction. Proof of registration, such as a business license, must be provided.
2. Financial Stability: Tenderers must demonstrate sufficient financial resources and stability to execute the project. This may include submitting financial statements for the past three years or other evidence showing a positive financial position.
3. Experience: The tenderer must have a minimum of [3] years of experience in event organization or a related field. Previous experience with events of similar size and complexity or equivalent should be evidenced by a portfolio and/or references.
4. Compliance with Regulations: The tenderer must comply with all relevant laws and regulations, including health and safety, environmental, labour, and anti-corruption laws. Any breaches of compliance will result in disqualification (Declaration of Honour).
5. Insurance: The tenderer must possess the mandatory Travel Guarantee Insurance (Garancija putovanja) or equivalent.

Tender Submission:

Interested tenderers should submit their tenders in accordance with the specifications and requirements outlined in the tender dossier. The tender dossier can be downloaded from the link below: 

Forms and Templates

Tender Dossier for services_ Regional Event Skopje

Submission Deadline:
November 14, 2025, 1:00 PM

Tender Opening:

Tenders will be opened on November 14, 2025, at 2:30 PM. The opening will be held at Roma Education Foundation Headquarter based in Majke Jevrosime 51, Belgrade (Stari Grad), Serbia].

Additional Information:
For any questions or additional information, please contact Ms. Svjetlana Mandrino at rareproject@roma.education