OPEN CALL FOR TENDERS
Contracting Authority:
Roma Education Foundation
Address: Majke Jevrosime 51, Belgrade (Stari Grad), Serbia
Contact Person: Svjetlana Mandrino
Email: rareproject@roma.education
Contract Title:
Event Organization Services for an International Conference
Contract Description:
The Roma Education Foundation, as part of the “EU Regional Action for Roma Education: Increased Education Support and Opportunities for Roma Students in the Western Balkans and Turkey (RARE), phase II” project, seeks to procure comprehensive event organization services. These services include logistics, accommodation, transport, interpretation services, and promotional materials for an international conference to be held in Belgrade, Serbia.
Funding Source:
Grant Contract no. CN 2022/439-850, financed by the European Commission. Title of the action “EU Regional Action for Roma Education: Increased Education Support and Opportunities for Roma Students in the Western Balkans and Turkey (RARE), phase II”.
Estimated Cost:
€42,300, excluding VAT
Procurement Procedure:
Local Open Tender
Awarding Criteria:
Best Value for Money
Eligibility Criteria:
To participate in this tender, tenderers must meet the following eligibility criteria:
- Legal Standing: The tenderers must be legally registered and authorized to conduct business in the relevant jurisdiction. Proof of registration, such as a business license, must be provided.
- Financial Stability: The tenderers must demonstrate sufficient financial resources and stability to execute the project, including the submission of financial statements for the past three years.
- Experience: The tenderers must have at least 5 years of experience in event organization or a related field. Evidence of previous experience with similar-sized and complex events must be provided, including a portfolio and references.
- Compliance with Regulations: The tenderers must comply with all relevant laws and regulations, including health and safety, environmental, labour, and anti-corruption laws. Any breaches of compliance will result in disqualification.
- Insurance: The tenderer must possess the mandatory Travel Guarantee Insurance (Garancija putovanja) as required by Serbian legislation.
Tender Submission:
Interested tenderers should submit their tenders in accordance with the specifications and requirements outlined in the tender dossier. The tender dossier can be downloaded from the link below:
Tender Dossier for services_DGNEAR Event_Belgrade_April 2025
Procurement Forms and Templates
Submission Deadline:
February 24, 2025, 1:00 PM
Tender Opening:
Tenders will be opened on February 24, 2025, at 2:30 PM. The opening will be held at Roma Education Foundation Headquarter based in Majke Jevrosime 51, Belgrade (Stari Grad), Serbia].
Additional Information:
For any questions or additional information, please contact Ms. Svjetlana Mandrino at rareproject@roma.education.
Publication Date:
February 7, 2025
