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FINAL EVENT ORGANIZATION AND LOGISTICS SERVICES IN ŠUTO ORIZARI, SKOPJE, NORTH MACEDONIA

Contract Description:

The contract covers the provision of comprehensive services for the organization and logistics of the Final Project Event in Šuto Orizari, Skopje, North Macedonia, tentatively planned for 19 November 2026 (TBC), with participants arriving on 18 November and departing on 20 November 2026. Final dates remain subject to confirmation. The services include accommodation, catering, international air travel arrangements, airport and local transportation, reimbursement of travel costs for participants travelling by private car from neighbouring countries, local transportation and related logistical support for the Türkiye Team, interpretation services with technical equipment, event venue and technical equipment, visibility materials, professional photography and video recording, and all other related logistical and support services necessary to ensure the smooth and efficient implementation of the event. The event is expected to gather approximately 84 participants.

Funding Source:

Grant Contract no. CN 2022/439-850, financed by the European Commission. Title of the action “EU Regional Action for Roma Education: Increased Education Support and Opportunities for Roma Students in the Western Balkans and Turkey (RARE), phase II”.

Estimated Cost:
€22,000, excluding VAT

Procurement Procedure:
Local Open Tender

Awarding Criteria:
Best Value for Money

Eligibility Criteria:
To participate in this tender, tenderers must meet the following eligibility criteria:

1. Legal Standing: The tenderer must be legally registered and authorized to conduct business in the relevant jurisdiction. Proof of registration, such as a business license, must be provided.
2. Financial Stability: Tenderers must demonstrate sufficient financial resources and stability to execute the project. This may include submitting financial statements for the past three years or other evidence showing a positive financial position.
3. Experience: The tenderer must have a minimum of [3] years of experience in event organization or a related field. Previous experience with events of similar size and complexity or equivalent should be evidenced by a portfolio and/or references.
4. Compliance with Regulations: The tenderer must comply with all relevant laws and regulations, including health and safety, environmental, labour, and anti-corruption laws. Any breaches of compliance will result in disqualification (Declaration of Honour).

Tender Submission:

Interested tenderers should submit their tenders in accordance with the specifications and requirements outlined in the tender dossier. The tender dossier can be downloaded here and the forms and templates can be downloaded here

CONTRACTING AUTHORITY’S CLARIFICATIONS No. 1

Submission Deadline:
October 21, 2026, 09:00 AM

Tender Opening:

Tenders will be opened on October 21, 2026, at 10:00 AM. The opening will be held at Roma Education Foundation Headquarter based in Majke Jevrosime 51, Belgrade (Stari Grad), Serbia.

Additional Information:
For any questions or additional information, please contact Ms. Svjetlana Mandrino at rareproject@roma.education.

Publication Date:
October 6^th, 2026